Phase

Approach

Initiation

• Procure infrastructure and set up of Project Office

• Constitute Project Team

• Assign duties and responsibilities to Project Team

• Discuss Project Road Map with Project Manager

• Discuss Risks and mitigation measures proposed

• Notification and selection of external consultants

Planning

• Communicate project objectives, goals, milestones and deliverables to Department Heads and obtain buy-in

• Obtain details of Nodal officer from Department Heads

• Discuss Project Road Map with Nodal Officer (Government Department)

• Constitute Task Force groups and obtain list of members through Nodal Officer (s)

• Finalise dates for conducting project familiarisation workshops 

Execution

• Conduct project familiarisation workshop

• Communicate project objectives, goals, milestones and deliverables to Task Force members

• Conduct literature review and field study to identify best practices

• Understand duties and responsibilities currently performed by each cadre through documents such as manuals, GOs and circulars available at the Department.

• Considering the Departments Vision and Mission, new projects, the duties, responsibilities and expected performance levels of officials are determined through a series of Task Force meetings with the engagement of external consultants

• Identify set of competencies

• Develop first draft and obtain approval from internal stakeholders

• Review by a panel of Subject Matter Experts

• Validate the findings with Department heads, external and interface stakeholders

• Obtain feedback and incorporate changes into the draft competency framework document

• Prepare final Competency Framework document

Closure

• Finalise dissemination workshops for Project Sponsor, Department Heads, Press and invitees from other ATIs.

• Present final department-wise Competency framework document

• Send project deliverable (outcome) to Project Sponsor and concerned Departments

• Intimate project sponsor about project completion file closure report

• Release project office to the implementing agency

• Conduct post execution review